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Human Resource attention EssayExecutive Summery TEVTA was formed by an Ordinance No XXIV of 1999 promulgated by regulator of the Punjab. authorities of Punjab passed an ordinance to provide for the constitution of the skilful Education and Vocational raising Authority (TEVTA) of the Punjab. The prime aim of TEVTA is to provide goodly and adroit proficient human resources to the constancy in the province, as per their demand.Another function of TEVTA is Develop and shot Need Based con Courses in the sector of bare-ass technologies to the Industry and besides to offer services for solutions regarding associated production problems and establish a lag victimisation System to offer demand oriented teacher instructor procreation and upgrading performance. TEVTA Regulate and violate standards of expert gentility and vocational schooling including internation each(prenominal)y recognized curriculum, examination and certification system and assess the Manpower Traini ng ask in the stage setting of domestic and global markets.Technical Education and Vocational Training Authority (TEVTA) was set up by presidential term of the Punjab for promoting enhancing technical education vocational training in the province. TEVTA is operating ab let out 25 Technical pioneers/colleges, 114 commerce colleges, 303 vocational institutes and 17 Service Centres total 472 Institutions for this purpose more than 11000 Staff is working nether its umbrella. TEVTA overly providing Training to their employees and students every last(predicate) over the Punjab in various technical courses.There ar two sub- sections of Human Resource circumspection surgical incision. One is Training Department and second one is flight programmening incision. This report briefly discussing the functions of HR division in TEVTA. This report also including the suggestions and points out the area in improvements can be. In this report I briefly discussed the business sector of TEVTA shaping, history of the organization, nature of the organization, service lines of TEVTA organization.I pick up also presented the organization hierarchy chart with elaborate of each department and introduction, I have also given the comments on organization structure that what is the impact of organization hierarchy on different factors and I realistic UNIVERISTY OF PAKISTAN vii technical foul EDUCATIONAL vocational TRAINING government agency viii have also discussed the finish making impact, chain of command and span of control. I have also discussed the brief introduction of my department where I worked in and wrote the detailed description of cognitive operation and activities of the departments I worked in.Next I described HRM department hierarchy and its subdepartments. Next I explained the HR take, sources of candidates, employment filling process, Training Need Assessment (TNA), performance Appraisal, types of compensation and benefits, organization logica l argument changes, separations, layoff, labour management relations, terminations, resignation and retirement I have also discussed the promotion, transfer, demotion. After going through whole these topics I have also included Critical Analysis and SWOT analysis of organization in the service sector. After that reader will find shutdown and recommendation for improvement of services.In this report I have explained all my observations and experience got in TEVTA during my internship tenure regarding HRD, recruitment and selectio n, performance appraisal. I go into the assignments with details given by the internship supervisors with detail of each assignment. I spent good time in learning and learnt to deal with different situations and had experience of organization environment. I would like to highlight that my experience with TEVTA organization was very memorable and full of learnings. virtual(prenominal) UNIVERISTY OF PAKISTAN viii expert EDUCATIONAL VOCATIONAL TRAINING bil let.ix Table of Contents S. No Description Introduction Of Technical Education Sector 8-Brief introduction of the organizations business sector 9-Overview of TEVTA a. History b. nature of TEVTA c. Business volume d. Product lines e. Competitors 10-Organizational Structure a. Organizational Hierarchy chart b. Number of employees c. Main offices d. Introduction of all departments e. Comments on the organizational structure 11-Plan Of Your Internship course a. Introduction of TEVTA Secretariat Lahore b. Starting ending dates of internship c. Description of the departments 12-Training Program a.Descriptions of the operations/activities of the departments b. Descriptions of the tasks assigned 13-Structure Of The HR Department a. Department hierarchy b. Number of employees c. Descriptions of Sub Departments. 14-Functions of HR Department a. Human resource grooming and forecasting ? HRP process ? Forecasting HR requirements ? Methods to forecast HR needs b. Employees Recruitment Selec tion ? Sources of candidates ? Employment selection process c. Training increase ? Training need assessment ? Employee learning Page No 1 3 4 4 4 9 10 13 13 14 22 24 25 25 26 28 36 36 3639 39 39 41 41 42 46 VIRTUAL UNIVERISTY OF PAKISTAN ix skilful EDUCATIONAL VOCATIONAL TRAINING ascendancy x d. Performance Management ? Setting performance standards expectations ? How performance reports are written e. Employee Compensation Benefits ? Type of compensation benefits f. Organizational Career Management ? Employee job changes ? Job changes with the organization ? promotion ? Transfer ? Demotion ? Separations ? Layoff ? Termination ? Resignation ? Retirement g. Labor Management dealing 15-Critical Analysis a. Success and failure b. Future prospects 16-SWOT Analysis a.Strengths b. Weaknesses c. Opportunities d. Threats 17-Conclusion military rank Assessment 18-Recommendations For good Solution of Discrepancies 19-Reference Sources Used 20-Annexes 46 47 56 57 57 57 57 58 59 59 60 60 61 62 65 66 67 68 68 67 70 71 72 VIRTUAL UNIVERISTY OF PAKISTAN x adept EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 1 8-Brief introduction of the organizations business sector The nature of this organization is to develop a skilled workforce for the topical anesthetic assiduity. TEVTA develops the skilled and technically experienced workforce for local industries.TEVTA also provides business solutions to industrial units. TEVTA playing very important role for Re-engineering and consolidate the existing technical education and vocational training system under one management structure. TEVTA Established close relationships with various sectors of economy namely Agriculture, industry, Services and Commerce. TEVTA Regulate and develop standards of technical education and vocational training including internationally recognized curriculum, examination and certification system and assess the Manpower Training Needs in the context of domestic and global markets.Another function of TEVTA is Develop and offer Need Based Short Courses in the sector of new technologies to the Industry and also to offer services for solutions regarding associated production problems and establish a Staff information System to offer demand oriented teacher instructor training and upgrading performance. E D U C A T I O N T R A I N I N G SE C T O R Labour Market Bachelor of Technology (B. Tech. ) lambskin of Associate Engineers (D. A. E. ) Technical Education M. Com. B. Com. D. Com DBA Apprenticeship Training au thentication G-II G-III Certificate.Vocational Diploma/ Certificate Commerce Education Vocational Training High School Middle School Primary School VIRTUAL UNIVERISTY OF PAKISTAN 1 practiced EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 2 TEVTA is engaged in imparting technical education and vocational training through its 472 institutions which adjudicate under the below mentioned categories. ? ? ? ? ? ? Government Technical Training Centres Government Technical Train ing Institutes Government Vocational Training Institutes Government Commercial Training Institutes Government Polytechnic Institutes Government Colleges of Technology.TEVTA in service sector also providing technical solutions to the industry. It registers the organizations through website interface and provides the solution of their problems registered with TEVTA. Courses of different levels and of different duration are existence offered in TEVTA institutions to address the public and employers demand. In addition to vocational / technical courses of up to 3 old age. stage courses for B-Com, B-Tech (Pass) and B-Tech (Honour) are also offered in Government Colleges of Commerce and Government Colleges of Technology.In education sector TEVTA provides the cheapest education and training to their students that low cost syllabus books and practical and in some cases TEVTA pick no fee from students, free training materials is provided by the institutions and students are supported wit h stipend. TEVTA in education sector providing technical, commerce and vocational training education and occupied the large part of technical education sector in Punjab. All institutes registered with TEVTA are funded by TEVTA. TEVTA approves PC-1 and issues the finance to the concerned institutes.TEVTA helps all registered institutes with procurement, purchasing machinery and construction of institute twists. TEVTA is in direct relationship with industry sector, education sector, agriculture, commerce and service sector. TEVTA develops the curricula with the consultation of industry sector like leather, textile and agriculture. VIRTUAL UNIVERISTY OF PAKISTAN 2 skilful EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 3 9-Overview of the organization TEVTA is a Technical Education Vocation Training Authority board who is obligated for the technical education training throughout the Punjab.It is formed by an Ordinance No. XXIV of 1999 promulgated by the Governor of the Punjab to fulfi l the needs, wants and workforce of local industry by utilizing the vast network of training institutions. a. History TEVTA in collaboration with Chambers of Commerce Industry, Lahore has established its help-Desk within the premises of Chambers of Commerce Industry, Lahore. To facilitate/help the local industry by utilizing its vast network of training institutions, qualified and experienced faculty, to achieve the objectives of the project.Before TEVTA many another(prenominal) technical institutes were working on an individual basis or under PSIC (Punjab Small Industries Export Corporation). PSIC was established by the government of Punjab to support, development and promotion of all small industrial units in Punjab. In 1999 PSIC handover many technical institutes to TEVTA authority. In 1999 TEVTA started work and start serving the all technical institutes in the Punjab and conduct first academician session in Punjab. In 1999 all technical institutes in Punjab started regis tration with TEVTA authority. The session was conducted of all technical institutes in 1999.The TEVTA board was fully functional at the end of category 1999 and all academic activities started under TEVTA board in 1999. Mission Statement To enhance global competitiveness in Punjab, through a quality and productive workforce by developing demand driven standardized, dynamic and integrated technical education and vocational training service. Service Volume TEVTAs business volume is dot through out the Punjab serving 459 colleges. TEVTA has 17 Service Centres in all over the Punjab, providing services to all the institutes. And PBTE (Punjab panel of Technical Education) is also working under TEVTA.45000 students enrol every year in TEVTA and PBTE. 3 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 4 b. Nature of TEVTA TEVTA is a vocational authority board who is trustworthy for vocation training all over the Punjab. For this purpose TEVTA board ha s established PBTE (Punjab Board of Technical Education). There are 472 vocational colleges who are working under TEVTA. TEVTA provides full funds and services to all registered institutes. And planning, organizing, leading and controlling all vocational institutes.The nature of this organization is to develop skilled workforce for the local and international industry. TEVTA also provides business solutions to industrial units. TEVTA playing very important role for Re-engineering and consolidate the existing technical education and vocational training system under one management structure. c. Service Lines TEVTA has a very long list of services providing. TEVTA offering many type of ill-considered and associate engineering courses in all o ver the Punjab. The list of TEVTAs product line is given below. TEVTA providing Commerce Education, Training Education and vocation Education.d. Courses Offered Degree B. Tech cable car diesel engine Chemical Civil Mechanical refrigeration l ine of business instruct Electrical Electronics Auto and Farm B. Tech (Hons) Auto Diesel Electronics and Communication Chemical Civil Mechanical Refrigeration Air Conditioning Electrical Auto Diesel Electronics and Communication DAE Duration 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 geezerhood long time years years years years years years years years years years years years years years years VIRTUAL UNIVERISTY OF PAKISTAN 4 TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 5.Architecture Auto Diesel Chemical Civil Mechanical Refrigeration Air Conditioning Auto and Farm Automation Bio Medical Computer cultivation Technology Electrical Electronic Textile Weaving Technology foundry Pattern devising Instrumentation Printing Graphic Arts Textile revolve Welder Food Technology Telecom Petroleum Petrochemical snip off aim Making Diploma Diploma in Electronics Publishing Technology higher(prenominal) National Diploma (Telecom) Higher National Diploma (Chemical) Higher National Di ploma (Electronics) Higher National Diploma (Mechanical) Higher National Diploma (Textile)Diploma in Commerce Diploma in Information Technology Diploma in berth Management Post Diploma Bio Medical Technology Environmental Control Technology Commerce Education Master Degree M. Com Graduation Degree B. Com Diploma (2 year) Diploma in Business Administration Diploma in Commerce Diploma in Information Technology 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 years years years years years years years years years years years years years years years years years years years years years years years 1 year 2 eld 2 classs 2 yrs 2 course of instructions 2 Years 2 Years 1 year 1 year 1 Year 1 Year 2 Years 2 Years 2Years 2 Years 1 Year 5 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 6.Diploma in Vocational Girls Certificate Certificate in Computer Applications Certificate in Computer Applications speak English Spoken English Vocational Education Vocationa l Diploma (1-2 years) Diploma in Commerce Diploma in Information Technology Dress excogitation Making Diploma in Vocational Girls Diploma in Vocational Girls Diploma G-II (2 years) Diploma in Commerce Diploma in Information Technology Dress Designing Making Diploma in Vocational Girls Diploma in Vocational Girls Diploma G-III (1 year) Mechanical (G-III) Refrigeration Air Conditioning (G-III) Auto and Farm (G-III) Electrical (G-III) Electronics (G-III).Auto Farm Machinery (G-III) Auto Electrician (G-III) Auto Mechanic(G Carpenter (G-III) Commercial Arts / Graphics (G-III) Computer and Electronics (G-III) Computer mover (G-III) Draftsman Civil (G-III) Draftsman Mechanical(G Electrician (G-III) Fitter command (G-III) Industrial Electronics (G-III) Machinist (G-III) Mechanist (G-III) Painter (G-III) Electronics Application (Radio TV) (G-III) Tractor and Auto Mechanic (G-III).Welder (G-III) Computer Hardware (G-III) General Mechanic (G-III) 2 Years 3 Months 6 Months 3 Months 4 Mo nths 2 Years 1 Year 2-Year 2 Years 2 Years 2 Years 1 Year 2-Year G-II 2 Years 2 Years 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 6 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 7.Motor Winding (G-III) orient (G-III) Wood overwork (G-III) Auto Mechanic(Diesel (G-III) Auto Mechanic(Petrol) (G-III) Heating Ventilation Air Conditioning (HVACR) (G-III) Turner (G-III) Electrical Wiring Technician (G-III) Machine Shop (G-III) Bulldozer streetwalker (G-III) Textile Printing (G-III) big businessman monument (G-III) Mill Wright (G-III) Sports Goods Leather break down (G-III) Sports Goods Wood (G-III) occasion Management Assistant (G-III) Dress Designing Making (G-III) Machine Embroidery (G-III) cosmetician (G-III) Hair and skin Care (G-III)Fashion Designing (G-III) Certificate Refrigeration Air Conditioning Auto and Farm Auto Farm Machinery Auto Electrician Carpenter Computer Operator Computer Operator Electrician Machinist Mechanist Welder Driving Motor Winding Plumber Plumber Plumber Tailoring Tailoring Wood Work Auto Cad Auto Cad Auto Mechanic(Diesel) Auto Mechanic(Petrol) 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 1 Year 6 6 6 6 6 3 6 6 6 6 6 3 6 3 12 6 3 6 6 3 6 6 6 7 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 8.Certificate in Computer Applications Certificate in Computer Applications Electronics Equipment Repair Home Appliances Repair Heating Ventilation Air Conditioning Mason/Bricks bottom Tractor Operator Turner Electrical Wiring Technician Machine Shop Bulldozer Operator Sheet Metal Civil Surveyor Mobile Repairing Mobile Repairing Certificate in Computer Graphics Wireman Paint Polish Electrical Appliances Machine Process for Wood Furniture Motor Cycle Mechanic Dress Designing Making Dress Designing Making Hand Embroidery Hand Embroidery Knitting Hand Machine Embroidery Machine Embroidery Beautician Beautician Certificate Vocational Girls (1 Year Certificate).Diploma in Vocational Girls (Additional) (Diploma 1 Year) Handicraft Industrial Stitching Machine Operator Leather Work Painting Painting Rural Poultry Spoken English Spoken English Stain Glass Painting Cooking Baking Domestic Tailoring Drawing Designing Electrical Mechanical (Vocational ) 3 6 3 6 6 6 6 6 6 6 6 6 6 3 6 6 6 6 6 6 6 3 6 3 6 3 3 6 3 12 12 12 6 3 3 3 6 6 3 4 3 3 3 3 6 8 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 9.Diploma in Vocational teacher Training (Diploma 1 Year) Decoration Printing English Language e. Competitors There is not any considerable competitor in Punjab Province. 12 3 3 3 VIRTUAL UNIVERISTY OF PAKISTAN 9 TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 10 10-Organization Structure a. Organiza tional Hierarchy chart Organizational hierarchy is the formal framework by which job tasks are divided, grouped and coordinated.To achieve the of import objective of the TEVTA structure is designed which is given asunder. president TEVTA Secretary TEVTA Chairman PBTE COO Chairman TEVTA has the final authority in TEVTA to make amendments in TEVTA organization Structure.The Secretary TEVTA, COO (Chief Operating Officer) and the Chairman of PBTE (Punjab Board of Technical Education) is inform to Chairman TEVTA. Secretary TEVTA Manager P. Relations Manage HRM Manager Establishment Manager Inquiry Manager Legal All Managers of TEVTA, 1. Manager Public Relations (PR), 2. Manager Human Resource Management (HRM), 3. Manager Establishment, 4. Manager Inquiry and 5. Manager Legal matters are make reports to Secretary TEVTA.And all managers are also reported to their General Managers. COO TEVTA General Manager Finance General Manager SCs General Manager HRM General Manager Projects General Manager trading operations General Manager Academic VIRTUAL UNIVERISTY OF PAKISTAN 10TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 11 Chairman PBTE Trade Testing Board (Development Cell) General Manager Finance Manager Audit Manager Finance Manager MIS General Manager Human Resources Manager.Career Planning Manager Training General Manager Projects Manager Works General Manager Operations Manager Planning Manager Operations-I Manager Operations-II Manager Monitoring Manager Technical General Manager Academics Manager AA Manager AT Manager Curriculum Manager RD VIRTUAL UNIVERISTY OF PAKISTAN 11 TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 12 General Manager Service Centres Manager Service Centres Organization Hierarchy Chart Organization Structure Of TEVTA.Chairman TEVTA BOARD Director (RD) (D) Secretary/C. O. O. (A) District Boards of Management Chairman (PBTE) Manager PR (I) Manager Legal (C) Manager HRM (A) Manager Enquiry (S) Manager Estt (B) GM Finance (A) Manage r (MIS) (M) GM (Projects) (N) Manager (Admin) (Z) Advisor (PP) (G) GM Operations (A) GM Service Center (L) GM HRM (K) GM Academics (A) Dy.GM Finance (L) Dy. GM Service Centers (O) Manager Development (N) Manager Accounts (M) Manager Finance (A) Manager Works (N) Manager Projects (N) Manager Service Centers (F) Manager Training (A/R) Manager Career Planning (P/R) Manager Ops. I (E) Manager Ops. II(E) Manager Tech. (E) Manager ME (E) ZN-N (A).ZM-C (A) ZM-S (A) Manager (AA) (M) Manager Apprenticeship (J) Manager Curriculum (A) Manager (AC) (K) 07 DMs 07 DMs 07 DMs (A) (A) (A) Principals Principals Principals VIRTUAL UNIVERISTY OF PAKISTAN 12 TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 13 b. Number of Employees Civil Employees. TEVTA Secretariat Institutes Zonal Office DM Office RDAT Development Cell Total 155 7830 24 71 58 31 8169 TEVTA Employees. 308 3285 20 162 12 2 3789 PSIC 2 663 0 0 0 0 665 Total 465 11778 44 233 70 33 12623 Vacant one hundred forty-five 3183 21 87 20 11 3467 c Main Offices Sr 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26.Offices Public Relation Office Gulberg Human Resource Management Office Gulberg Career Planning Office Gulberg Establishment Office Gulberg Operations Management Offices Gulberg Inquiry Office Gulberg Research and Development Office Gulberg Curriculum Office Gulberg Service Centers Office Gulberg Training Office Gulberg AD Office Gulberg Academic Audit Office Gulberg Project Management Office Gulberg Administration Office Gulberg Examination and Certification Office Gulberg Govt. Institute of Leather Technology, Gujranwala. Cutlery Small Tools Industry Service Centre, Wazirabad. Light Engineering Service Centre, Gujranwala. Institute of Ceramics, Gujrat.Wood Working Service Centre, Gujrat. Govt. Wool Spinning Weaving Cum-Training Centre, Jhang Centre for Agricultural Machinery Industries, Govt. Weaving Finishing Institute, Shahdara. Govt. Polytechnic Institute, Sha hdara. Pak German Institute of Cooperative Agriculture, Multan Institute of Blue Pottery Development, Multan (Productive/Service Centre) 13 VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 14 27. 28. 29. 30. 31.Wood Work Centre, Kot Addu (Productive/Service Centre) Wood Working Service Centre, Rawalpindi Metal Industry Development Centre, Sialkot Cantt. Govt. Weaving Finishing Centre Shahdara Knitwear Hosiery Centre, Faisalabad d. Introduction of All Departments Human Resource Management Department.The main function of Human Resource Management department is to recruitment, conducting staff training, handling pension cases, handling promotion cases, enquiry matters, service matters, amendments in service rules and union matters. Main functions of HRM department. ? ? ? ? ? ? ? ? ? ?Employees performance evaluation Evaluation performance and improve organizational performance Job Evaluation Jobanalysis Develop job Descriptions/positions according to the organization needs. Staffing. Issuance of vacancies of civil employees. Employees promotions and transfers. Recruitment and selection of people. Record Maintenance.Training Department Training department is a sub department of Human Resources department. Training department is obligated for conducting training programs. Training department assess the weak areas of the organizations employees and conduct the training program for them. If there is any development in TEVTA curriculum and sallybus then training department conduct the training program for teacher for effectiveness in studies. Main functions of Training Department. ? Study gap analysis. 14VIRTUAL UNIVERISTY OF PAKISTAN TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 15 ? ? ? ? ? ? ? ? ? ? ? ? ? ? Trraining need assessment.. All skill up-gradation trainings. Pedagogy Trainigs. Matters relating with curriculum % manuals. Create training or development specification. Plan training and evaluation. Prepare Annual Tr aining Plan/ Calendar.Finalization of Nominations, Venue Master Trainer Monitoring of Training activity. Proposal of nominations after short listing. fore Nominations to PD. Preparation of cost / budget estimates release of funds. At the end of training program conducting Feedback from students. Data entry in MIS.Career Planing Department Career planning department is working under Human Resource Management department. Career planning department is a new personnel function. Career planning department of TEVTA is focusing on to motivate their employees towards their jobs with high efficiently and effectiveness.Career planning department of TEVTA has deep focus on individual employee potentials for promotion towards the organization needs and opportunities. Career planning department also help and cooperate with all internees came in TEVTA. Main functions of Career planning department. ? ? ? ? ? ? ? Guidance of students, internees, and organization employees. Developing of job spec ifications and job descriptions.Maintaining of some sort of HR records of employees. Conduct of workshops/seminars for Placement Officers. Placement of Internees under NIP. Leave Account Termination of contract VIRTUAL UNIVERISTY OF PAKISTAN 15 TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 16 ? ?Control absenteeism Short leave and late Attendance Fianancial Management Financial Management department handles the all money tax matters of and manages the financial resources of TEVTA and also leads the Administration department of TEVTA. Financial Management department performs the extensive responsibilities. Main function of Financial Management department ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? Policy forming.Financial dicipline Financial analysis Tax matters Bugdeting Auiditing Internal Audit Physical Stocktaking Preparation of financial statements Sanctioning of Purchase Cases Release of recompense Development of Annual Budget and all procedures till approval Handling Financial Ass istance Cases GPF Advance, Marriage, Funeral Grants Pension of PSIC Employees Release of LFA Administration Department Administration department perform all managerial functions.It handles three further departments, Diary and Dispatch department, Transport department, store department and to carry out any kind of credentials arrangements. Functions of Administration department ? Recruitment of contract employees in TEVTA secretariat and institutes all over the Punjab. VIRTUAL UNIVERISTY OF PAKISTAN 16.TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 17 ? ? ? ? ? ? ? ? ? ? ? Maintenance of time in / time out register. Number of approval for local vehicles Record keeping of diary and dispatch, LFA, store section and transport section. Tenders circulate in the presence of purchase committee and the Bidders Examining demand preparing advertisement Submitting advertisement to Public Relation section Request for interview schedule to Appointing authority Short listing of candidates Call letters are issued Preparation of Marks Sheets/Files Consolidated marks sheet for signatures Establishment Department Functions of Establishment department ? ? ? ? ? ? ? ? ? ? ? ? ?Examination recrudesce proposal Final shaping of the Case for getting Approval of the Competent Authority Preparing summary For SGAD / Finance etc Issuance of NOC to the nominee Decision / Minutes are put up for approval of authority to convey for implementation Coordinate meeting Receiving Complaints Preparing the case for probe / inquiry Amendments in service rules of TEVTA Postings and transfers House building advances Matters relating to PBTE. Managing all kind of leaves such as, medical leave, earned leave, study leave, extra ordinary leave. ? ? ?Deputation of cases. Marriage grants and funeral grants. Finance assistance cases. VIRTUAL UNIVERISTY OF PAKISTAN 17 TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 18 ? ? To deal with Chief Ministers complaint cell. Governments Circulars and No tifications. Legal Department Legal department is responsible for preparation of cases and proposals on TEVTA activities to help TEVTA to avoid from legislations.Finalize the parawise comments and submit to the effective authority, get signed the parawise comments from the Authority, present the rough draft of parawise comments, file the parawise comments in the court of justice, search the Court on each date of hearing present/explain the case if necessary, put up the court order to the authority for implementation, attend the Court on each date of hearing and present/explain the in the Court and to provide legal opinions to TEVTA authorities.Enquiry Department Enquiry department is responsible of conducting enquiry of inefficiencies, misconduct, corruption, absence record of teacher and employees all over the Punjab, subversive activities and disciplinary feats. They investigate the activities/cases against the state in TEVTA institutions and all district managers and zonal m anagers. The competent authority of Enquiry department is secretary TEVTA. Enquiry department receive the cases of enquiry from grade 17 scale officers to 22 grade scale officers from all over the Punjab.Functions of inquiry department is to generate enquiry report, conducting enquiry of absence, corruption, misconduct, inefficiencies and activities against state matters, prepare the charge sheet / penal of enquiry officers / departmental representative. Research and Development Department Research and development department is responsible for overall development of TEVTA and its institutions, exercise market research, training need assessment and to coordinate with curriculum department for in development of curricula. Research and Development have to identify new trades and technologies in the market and TEVTA intuitions all over the Punjab.Functions of research and development department, approval of action plans industry visits, meetings with the stakeholders, review of draft TN A report, preparation of organization plans, coordinate with curriculum department and keep on eye on VIRTUAL UNIVERISTY OF PAKISTAN 18 TECHNICAL EDUCATIONAL VOCATIONAL TRAINING AUTHORITY 19 changes development in sallybus, to plan, supervise and coordinate research and development activities in Punjab and to identify technologies trades at new intuitions Curriculum Department The responsibility of Curriculum development is to develop the curricula of TEVTA institutions. They develop the curricula of 3 year DAE classes, B.Tech classes, 1 year, 6 months and 3 months courses. But they have they authority of authentication the curricula of courses below the period of 3 years. 3 years a curriculum is approved by the NEVTEC the higher authority of TEVTA. Curriculum department evaluates revision and develop the curricula. Functions of Curriculum department ? Proposal for curricula development committee, curricula revision committee and curricula evaluation committee. ? ? ?Scrutiny of Pr oposal Approval of CDC/CRC/CEC Proposal for manual development committee, manual revision committee and manual evaluation committee. ? ? ? Approval of MDC / MRC / MEC Preparation of manual Approval of curricula below 3 years.Academics/Academic Audit Department The main responsibility of Academic Audit department is to conduct audit of all institutions registered by the TEVTA all over the Punjab. Academic Audit department audit the teachers lessons and the achievement of lesson during the specified time period. They check students practical copies, attendance registers, institutes operating manual, training manual, play ground and practical equipments.They are also responsible to prepare academic calendar for all institutions all over the Punjab and for PBTE. Functions of AcademicsAcademic Aduit department ? ? ? ? Preparation of Rolling Plan for Academic Audit Vetting of Academic Audit cogitation Submission of Academic Audit Rep.